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Events Assistant


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Events Assistant


SPECIAL EVENTS ASSISTANT

 

Entry-level Events Assistant sought to join our fun and fast-paced office immediately - RGI events + public relations is a full-service special events planning, management and design firm specializing in connecting causes and brands with audiences through curating stunning soirees, creative campaigns and impactful attendee experiences. We specialize in innovative and agenda-advancing event planning, production, design and management, press representation, brand media strategy, content creation and experiential marketing for clients such as The Washington Nationals, Hilton, PREIT, The Lawyers Committee, The National Italian American Foundation, Hewlett-Packard, SpaceX, Project HOPE, The European Union Delegation to the United States, Activ8 Social, The Atlantic Council and more.

 

We are a group of dedicated, female-led, hustlers - creative and enthusiastic. Committed to changing our industry by bringing great work and true ROI to our clients through truly innovative projects. We are advocates of small businesses, localists, the creative economy, entrepreneurship and women in business - so while our new team member does not have to be female - they must share those team values.

 

Events Assistant Key Roles:

This integral position supports the special events projects at RGI through both creative and administrative tasks - as well as plays an essential role in the functionality of the company by supporting senior leadership through various administrative tasks.

Day to day you will be working directly with  project leadership to move the needle forward on our client's accounts - this may include researching and comparing venues, researching and comparing support vendors (catering/entertainment/printing/décor/audio visual services/photographers etc) setting agendas and taking notes for client meetings, preparing reports, attending walkthroughs and rehearsals, supporting event design and mapping, coordinating mailings (such as event invitations) gathering data (such as attendee RSVPs and guestlists) updating records and timelines for projects and maintaining organization of each project.

Everyday is exciting - every day is different - every day is full of creative opportunities

 

Key Qualifications:

Hold an Events, Hospitaliy, PR or similar field of study BA along with 2 years industry experience (we will consider non-BA holders with demonstrated real world industry experience, and certain internships towards 2 years industry experience)

MUST have functional mastery of PPT, Xcel, Word, Google Business Tools (Drive, Forms, etc) social media platforms (FB, Twitter, Insta, Pinterest, Tumblr, Vine) - photo editing/enhancing software or apps familiarity is a plus - we are a Mac office

You are a self-starter who takes initiative, anticipates client and company needs and solves problems proactively

You can juggle and prioritize multiple projects and responsibilities

You are a deadline meeting machine

You are OUTSTANDINGLY organized and a passionate perfectionist who never forgets the details

You thrive in a fast-paced, high pressure industry

You meet challenges with a smile, accept critiques gracefully and mesh with a team of women who strive for excellence!

You are flexible and able to pivot priorities, think on your feet and problem solve independently

You listen to directive from senior staff and take creativity into your own hands

You posses a no job is too small mentality

You don't believe in excuses, accept feedback constructively and yearn to learn all you can

Reliable personal transportation strongly preferred

Must be able to comfortably life 40 lbs and stand for up to 4 hours

 

- It also helps if you:

Are madly ambitious

Tech savvy

Are social (online and IRL)

Trend seeking/setting

Have an eye for aesthetics

Dream big and seek inspiration everyday

 

You'll love working here because:

You'll have meaningful fulfillment through watching your ideas come to life and make a difference

You'll self-direct and grow based on your passions and strengths in the company

We are really, really fun.

 

TO APPLY:

Please send resume along with creative cover-letter to hireme@rgievents.com

Letter should demonstrate how you meet the above describe need and why YOU are the perfect candidate for the role!

Priority given to applicants who also attach previous work samples – and demonstrate polish and creativity in application!

Starting Salary is $36,000/year  - benefits offered after review period -

Reliable personal transportation strongly preferred

Must be able to comfortably life 40 lbs and stand for up to 4 hours

No relocation or teleworking candidates please - salary is non-negotiable with a 6 month review period

 

MUST be available to start ASAP

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CHIEF OF STAFF


CHIEF OF STAFF


Assistant to the Principal | Director de l’atelier

 

We're looking for the Steph Shepard to our Kim Kardashian - the Lloyd to our Ari - the Hathaway to our Streep - the Joan to our SterlingCooper - Pepper Potts to our Iron (WO)man!

is it you?

 

RGI events + public relations is a full-service special events planning, management and design firm specializing in connecting causes and brands with audiences through curating stunning soirees, creative campaigns and impactful attendee experiences. We specialize in innovative and agenda-advancing event planning, production, design and management, press representation, brand media strategy, content creation and experiential marketing for clients such as The Washington Nationals, Hilton, PREIT, The Lawyers Committee, The National Italian American Foundation, Hewlett-Packard, SpaceX, Project HOPE, The European Union Delegation to the United States, Activ8 Social, The Atlantic Council and more.

 

We are a group of dedicated, female-led, hustlers - creative and enthusiastic. Committed to changing our industry by bringing great work and true ROI to our clients through truly innovative projects. We are advocates of small businesses, localists, the creative economy, entrepreneurship and women in business - so while our new team member does not have to be female - they must share those team values.

 

Executive Assistant Key Roles:

This integral position supports Principal of the special events projects at RGI through both creative and administrative tasks - as well as plays an essential role in the functionality of the company by supporting senior leadership through various administrative tasks.

In a nutshell - this position eases the load on our company Principal, allowing her to function as efficiently as possible with her focus on priority internal and client-facing matters.

To this end you day to day duties may include:

Schedule and manage all necessary arrangements internal and external meetings including: logistics, setting agendas, distribution of materials and recording minutes

Coordinate professional and personal international and domestic travel and ground arrangements. Research and negotiate best fare, hotel and car rental rates when possible

Organize and prioritize large volumes of information, emails and calls that need immediate attention for Principal

 Maintain Principal's calendar and contact database

Manage new business pipeline and follow ups

Draft and edit communications

Manage supply levels and administrative tasks relating to office functionality

Errand such as picking up lunch, dry cleaning, etc

Research and coordinate meeting space and dinner locations for off-site executive meetings and personal occasions

Responsible for special projects, both professional and personal - such as: company beach retreat yearly, company anniversary party, company holiday party, client appreciation events and mailings, brand management and expansion projects, brand public relations projects, business development projects, family dinners/celebrations, birthday/holiday gifts, family holiday cards, vacations, etc.

Schedule personal appointments and reservations for Principal and family members included when needed as well (medical/dental, personal care, lunch/dinner)

In short - you keep this train moving!!!

Everyday is exciting - every day is different - every day is full of creative opportunities

 

Key Qualifications:

MUST be available to travel, sometimes on short notice with company principal - passport preferred

Reliable personal transportation strongly preferred

Must be able to comfortably life 40 lbs and stand for up to 4 hours

Hold an Events, Design, Hospitaliy, PR or similar field of study BA along with 2 years industry experience (we will consider non-BA holders with demonstrated real world industry experience, and certain internships towards 2 years industry experience)

MUST have functional mastery of PPT, Xcel, Word, Google Business Tools (Drive, Forms, etc) social media platforms (FB, Twitter, Insta, Pinterest, Tumblr, Vine) - photo editing/enhancing software or apps familiarity is a plus - we are a Mac office

You are a self-starter who takes initiative, anticipates client and company needs and solves problems proactively

You can juggle and prioritize multiple projects and responsibilities

You are a deadline meeting machine

You are OUTSTANDINGLY organized and a passionate perfectionist who never forgets the details

You thrive in a fast-paced, high pressure industry

You meet challenges with a smile, accept critiques gracefully and mesh with a team of women who strive for excellence!

You are flexible and able to pivot priorities, think on your feet and problem solve independently

You listen to directive from senior staff and take creativity into your own hands

You posses a no job is too small mentality

You don't believe in excuses, accept feedback constructively and yearn to learn all you can

 

- It also helps if you:

Are madly ambitious

Tech savvy

Are social (online and IRL)

Trend seeking/setting

Have an eye for aesthetics

Dream big and seek inspiration everyday

 

You'll love working here because:

You'll have meaningful fulfillment through watching your ideas come to life and make a difference

You'll self-direct and grow based on your passions and strengths in the company

We are really, really fun.

 

TO APPLY:

Please send resume along with creative cover-letter to hireme@rgievents.com

Letter should demonstrate how you meet the above describe need and why YOU are the perfect candidate for the role!

Priority given to applicants who also attach previous work samples – and demonstrate polish and creativity in application!

Starting Salary is $36,000/year  - benefits offered after review period -

MUST be available to travel, sometimes on short notice with company principal

Reliable personal transportation strongly preferred

Must be able to comfortably life 40 lbs and stand for up to 4 hours

No relocation or teleworking candidates please - salary is non-negotiable with a 6 month review period

 

MUST be available to start ASAP