All in the Details: AI and Events

It’s the hottest topic across every industry, everyone is talking about AI. Whether you’re concerned it will replace you in your position or thrilled with the ways it can boost your productivity, AI has already ingrained itself as a mainstay in most workplaces’ tool belts. From an event production standpoint, AI can never truly replace an event producer for any special event (so get yourself a pro!), however there are many ways the industry utilizes AI to assist planners in their processes.

Timelines

Every successful special event is rooted in effective project management. AI has been highly effective in creating timelines for production. Between building out the structure for achievable internal timelines and processes, to architecting day-of flow that factors in every variable for clients, these integrations are invaluable.

Attendee Management

AI has become an incredible tool for managing event attendees, from events with 50 attendees to those with thousands. Its ability to support communications through optimization and efficiency has helped attendees receive the most accurate and up-to-date information in the weeks leading up to the event. AI can also support more fluid communication on the day of the event and through the days that follow. AI’s ability to be precise and accurate allows for robust opportunities to keep information at attendees’ fingertips whenever they need it.

Client Communications and Relationships

The integration if AI into internal workflows has created new ways for event planners to engage with their clients. AI image generation can help bring concepts and ideas to life in easy ways for clients to understand. Notetaking tools can improve accuracy and ensure that no little detail is left unrecorded. Overall, using it as a tool for support can help achieve client needs faster and streamline communications for both parties!

AI will never be able to fully replace an event producer; the knowledge, efficiencies, and personal relationships built with clients cannot be matched. However, there are a lot of ways it can streamline and help event planners, and as Team RGI looks to the future of special events production, we will continue to leverage these tools to support our processes and innovate the industry.